Management tips for keeping your email inbox tidy all year long

Clean your inbox daily, don’t wait for the holidays to do it properly

According to the statistics performed by Radicati Group, emails are a powerful tool used by over half of the world population, a number that by the end of 2023 will reach 4.3 billion and “the total number of business and consumer emails sent and received per day will exceed 293 billion in 2019 and is forecast to grow to over 347 billion by the end of 2023.” On a daily basis digital correspondence happens through email and the amount of messages we exchange is actually impressive: 121 emails received by a normal office employer.

As a professional you know the risk of an unread message or unprovided answer to a client or a team worker and how that can affect your career.

Keeping your email inbox always clean and organized will help you save an incredible amount of time. Follow these management tips:  

  • Do not underestimate the value of tags

Labeling your messages and organizing them using the right folder will allow you to find emails faster, especially when you have urgent requests. Create a specific order, not necessarily an alphabetical one, but the one that will suit you the best. Explore the hidden options of your email supplier and start using them like a pro.

  • Establish a priority and start using hashtags

For years you’ve been using ‘automated filters’ but did you ever think of using hashtags to filter emails? If you insert the hashtag in the body of the email and use your email advanced search function, you ferret it out as needed.

  • Learn to archive

How many times did you finish reading an email and postponed archiving it? Be proactive and don’t procrastinate because otherwise you will find not only an inbox full of unread conversations but also the ones that need to be stored.

  • Start cleaning your email inbox on a daily basis

This should be part of your daily to-do-list, so don’t wait until the holidays period. A cluttered inbox is going to become your worst enemy if you don’t dedicate the right amount of time and attention to it.

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